1. The employee who plans to retire contacts University Benefits Office at 914
Emmet Street, 924-4392 to set up retirement process. This should be done three
months before the employee plans to retire.
2. The employee notifies his/her supervisor, who then notifies the Facilities Management Office of Human Resources
& Training (FM HRT) Office via
letter or e-mail, or by copy of the employee's notification of retirement. The
HRT Office will notify the Chief Facilities Officer/Deputy Chief Facilities Officer Office of the anticipated retirement
date.
3. The University Benefits Office forwards the employee's retirement date and
years of service to the Employee Relations Office, which generates a University retirement certificate which is
sent to the Facilities Management Office of Human Resources & Training.
4. The University retirement certificate is framed/mounted by the Facilities Management Office of Human Resources
& Training and is forwarded to the designated division contact.
5. The director drafts a retirement letter, which is forwarded to the Facilities Management Chief Facilities
Officer for signature. Upon completion, a copy is
given to the Facilities Management Office of Human Resources & Training to
be faxed to the executive assistant to the Vice President for Management and
Budget.
6. The original letter signed by the Facilities Management Chief Facilities Officer
and the retirement plaque are presented to the retiree by his/her director.
Questions? Please contact:
Rebecca R. Leinen
Human Resources & Training Director
Apprenticeship Program Manager
dmb8u@virginia.edu or 982-5896
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