There are always questions about how to schedule interviews on
Competitive Negotiation procurements for Construction and Professional Services.
Unless there are special travel connection problems requiring special accommodations
for firms from distant locations, the following is the standard set up for absolute
non-discriminatory, defendable assignments:
1.
Take equal sized pieces of paper and write the names of each proposer on
one of the pieces and fold it to hide the writing.
2.
Put the pieces of paper in a “hat”.
3.
The Contract Administrator for that procurement will hold the hat in a
position where the slips are indistinguishable.
4.
The Project Manager will pull one name at a time out of the hat and
start filling the time slots from the top of the interview schedule.
This process is common in the public procurement sector and is
completely neutral and defendable against complaints.
